Purchase orders are the previous request made to the supplier, which allows him to validate the availability of products, costs, references, or any modification prior to the purchase invoice.
The elements to be taken into account in a Purchase Order are the following:
- In the header of the document
- Seller's details
- Your Customer Details
- Shipping Information
- Detailed Purchase Order Information
- Comment and Instructions (Description of the Supplier's details or any comments to be included in the document).
These purchase orders help to establish efficient processes when acquiring merchandise. Many companies do not have these processes at the time of supplying their inventories due to lack of knowledge, or because they do not want to waste time and lose the record of the orders that were made; so there are systems that have facilitated these processes and thus keep record of the requests at the time of acquiring goods from our suppliers.
When placing a purchase order with InterFuerza you can manage those that are processed and those that are pending, having greater control of the processes of the acquisition of your inventories and providing visibility of the needs of your warehouse and purchasing area, all on a single platform. Below, we'll show you the benefits of involving purchase orders in your processes:
Contract of sale
A purchase order becomes a contract document between the buyer and seller when the purchase order is authorised. When a purchase order is placed, there are conditions that the buyer and seller set out in the document, whereby the buyer and seller agree and sign to set out those conditions.
Operational Cost Control
It allows the buyer to visualise the company's ability to cover these costs in order to continue operating, and it benefits the supplier to know the value of his sale and the costs involved in preparing the goods ordered by the buyer.
Knowledge of the status of the goods
It helps the buyer to calculate the stock on hand in his warehouse until the new goods arrive and, in this way, his sales will not be affected as he will anticipate that he will not be short of stock until the arrival of his products.
Advance planning of the delivery of goods
At the time of closing a purchase order, it allows the buyer to know the day of delivery of the goods already set out in the document along with its conditions, allowing the buyer to plan for the receipt of the goods and to avoid unforeseen events in the goods.
Ordering time savings
It offers the supplier to organise the preparation of the buyer's goods and those of the other buyers, so that the supplier can cover all this order preparation and visualise the availability of inventory in the supplier's warehouse.
You have the opportunity to test the platform InterFuerza and learn more about the benefits it offers you when creating and tracking a purchase order.
You can log on to our website, register and take advantage of our 15-day free demo and see how InterFuerza has workable features for your inventory management and many more functions.
